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Part of our SAP services practice. Independent buyer side advisory across the full SAP estate.
SAP license optimization advisory boardroom
Advisory / SAP Licensing

SAP License Optimization

We rightsize the user type mix, retire shelfware, and prepare the renewal on buyer side terms. Independent of SAP.

Schedule a Call → Download the SAP RISE Negotiation Guide
20 to 40%SAP Spend Reduction
7Workstreams Covered
Home/SAP Services/SAP License Optimization
500+ Enterprise Clients Industry Recognized $2B+ Under Advisory 11 Vendor Practices 100% Buyer Side Independent
When we help

Three moments we step in

Scenario 01
User type review
The Professional, Limited Professional, and Employee mix has drifted. Real usage no longer matches the contract. The next measurement window is open.
Scenario 02
Shelfware reduction
Engines and named user pools sit unused at scale. The CFO wants the shelfware retired before the next true up rather than after.
Scenario 03
Renewal preparation
The next SAP renewal is twelve to eighteen months out. You want a clean license baseline and a buyer side position before SAP opens the conversation.
How we help

Four phase buyer side procedure

Phase 01
Scope and baseline
Contract review, user type definitions, engine entitlements, and the current SAP measurement posture. No data leaves your side.
Phase 02
Estate review
User classification, indirect access exposure, Digital Access modelling, and engine utilization across the SAP estate.
Phase 03
Optimization plan
Reclassification motion, shelfware retirement, indirect access mitigation, and a renewal position with measurable savings.
Phase 04
Execute and govern
Run the optimization motion with the SAP account team, lock the renewal terms, and hand over a governance model to keep the position.
Deliverables

What you get at close

01
Buyer side license baseline
Independent count of named users, engines, and Digital Access documents from your systems, not the SAP measurement run.
02
User type rightsizing plan
Reclassification proposal across Professional, Limited Professional, and Employee categories with a savings model attached.
03
Indirect Access position
Document model exposure, Digital Access pricing scenarios, and the mitigation path for downstream integration traffic.
04
Shelfware retirement plan
Engines and user pools earmarked for return, swap, or termination at the next contract motion.
05
Renewal position paper
Negotiation playbook for the next SAP renewal with target prices, swap motions, and leverage points.
06
Executive briefing deck
CFO and CIO summary of savings achieved, residual risk, and the governance model that keeps the position year on year.
Outcome

What changes after we engage

20 to 40%
SAP license
spend reduction
7
Workstreams
fully covered
100%
User type
reclassified
0
Compliance
findings at renewal
48hr
Engagement
opening time
Engagement model

Two ways to engage

Pick the option that matches your posture. Fixed Fee for a single optimization motion ahead of renewal. Vendor Shield for continuous always on SAP optimization across the calendar year.

Option A

Fixed Fee Engagement

Scope
Single license optimization motion. User type rightsizing, shelfware reduction, and renewal preparation. Fixed scope from day one.
Timeline
Eight to twelve weeks typical. Same week start once scope is signed.
Pricing
Fixed fee. Quoted on scope. No hourly billing.
Best for
A defined renewal window or a CFO mandate to cut the SAP line before the next true up.
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Option B

Vendor Shield

Scope
Continuous SAP optimization. User type governance, indirect access monitoring, and standing buyer side counsel.
Timeline
12 to 24 month subscription. Renews annually.
Pricing
Annual subscription. Quoted on estate size.
Best for
Estates that already closed an optimization and want to keep the position through every measurement cycle.
Vendor Shield detail →
“
SAP opened the renewal with a Digital Access claim and a user type true up. Redress rebuilt the baseline, retired the shelfware, and closed the cycle with a thirty percent reduction on the line.
Head of Software Asset Management
Global industrial group
Buyer side advisory boardroom

Your next SAP renewal can be smaller

User type drift. Engines unused at scale. Digital Access exposure on the desk. We baseline the estate before SAP measures it.

Schedule a Call → Download the SAP RISE Guide

Buyer side intelligence, monthly

One letter a month. Negotiation moves, audit signals, and price book shifts.