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Renewal program planning calendar
Programs / Renewal

Renewal Events Program

A managed twelve month sequence around every software renewal. Leverage mapped early, BATNA built, negotiation closed on a buyer side price.

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12moRenewal Runway
30 to 70%Off Opening Quote
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500+ Enterprise Clients Industry Recognized $2B+ Under Advisory 11 Vendor Practices 100% Buyer Side Independent
When we help

Three moments we step in

Scenario 01
Major renewal in 12 months
A material Oracle, Microsoft, SAP, Salesforce, or IBM renewal hits the calendar. The opening quote is up. You want a structured sequence, not a fire drill.
Scenario 02
Multi vendor renewal calendar
Procurement runs five or more renewals through the year. Each repeats the same fight without precedent. You want one team mapping the full calendar.
Scenario 03
Recurring negotiation cycle
Three year cycle vendors keep coming back. You want a standing program that opens each renewal early and never reacts to the publisher quote.
How we help

Four phase renewal procedure

Phase 01
Onboarding
Contract intake, baseline measurement, calendar mapping. Engagement opens 9 to 12 months before the renewal anniversary.
Phase 02
Leverage build
BATNA developed, alternatives priced, benchmark data assembled. Executive sponsorship briefed on the negotiation posture.
Phase 03
Negotiation
Negotiation sequenced across the renewal window. Script written, executive moves choreographed. Publisher cycles managed end to end.
Phase 04
Close and side letter
Side letter executed. Multi year price book locked. Deployment governance handed back to internal procurement and IT.
Deliverables

What you get at close

01
Renewal calendar
Twelve month forward calendar with every renewal event, leverage point, and decision deadline plotted to the day.
02
Baseline measurement
Independent buyer side baseline of consumption, entitlement, and overspend across each renewing publisher.
03
BATNA package
Priced alternatives, swap candidates, marketplace options. The credible walk away that resets the publisher posture.
04
Negotiation playbook
Vendor specific negotiation script, executive moves, concession ladder, and red line list briefed to procurement.
05
Side letter at close
Signed instrument locking pricing, metrics, and protective clauses across the full renewal term.
06
CFO briefing deck
Savings, residual risk, and forward calendar position for the audit committee and CFO.
Outcome

What changes after we engage

30 to 70%
Savings versus
opening quote
12mo
Renewal runway
standard cadence
100%
Renewals run
buyer side
0
Last minute
publisher resets
5+
Renewals managed
per program year
Engagement model

Two ways to engage

Pick a Single Renewal Engagement for one event with a defined end date. Pick the Multi Renewal Program for a rolling twelve to twenty four month subscription across the full vendor calendar.

Option A

Single Renewal Engagement

Scope
One renewal event. Single publisher. Fixed scope from intake through close and side letter.
Timeline
6 to 12 month engagement. Open 9 to 12 months before anniversary for best leverage.
Pricing
Fixed fee. Quoted on contract size. No hourly billing.
Best for
A single material renewal with a known anniversary and a clear in house owner.
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Option B

Multi Renewal Program

Scope
Rolling renewal calendar across five or more publishers. One playbook, one escalation path.
Timeline
12 to 24 month subscription. Quarterly business review with procurement and CFO.
Pricing
Subscription. Quoted on number of renewals and total spend under advisory.
Best for
Multi vendor estates that repeat the same negotiation fight each year without precedent.
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“
The renewal opened nine months early. The opening quote came in at a third of what it would have hit on the morning of anniversary. The CFO saw the savings before signature, not after.
VP IT Procurement, Global retailer
Multi vendor estate
Buyer side advisory boardroom

Open the renewal twelve months early

Pick the renewal that hits next year. We open the engagement now, build leverage, and close on a buyer side price before publisher pressure starts.

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Buyer side intelligence, monthly

One letter a month. Negotiation moves, audit signals, and price book shifts.