Introduction to Oracle Primavera Licensing
This article provides a comprehensive understanding of Oracle Primavera Licensing, a crucial aspect of utilizing Oracle’s suite of project management tools. The key takeaways include:
- Oracle Primavera Licensing: Oracle Primavera licensing has unique challenges that could expose enterprises to substantial financial risk if not managed correctly. The article lists some of the most common licensing challenges.
- Three Common Primavera Licensing Challenges include incorrectly counting application users, not accounting for indirect access in a multiplex environment, and assigning users to Primavera modules without a license.
- P6 Licensing: Your Primavera provides you to use other Oracle software as part of the P6 license; these are called restricted use licenses.
- How Redress Compliance Can Help: Redress Compliance offers a Primavera Licensing Assessment service that provides comprehensive analysis and optimization recommendations for your Primavera installations.
Understanding these aspects will help you effectively manage and optimize your Oracle Primavera licenses.
Oracle Primavera licensing has a few unique challenges that expose enterprises to substantial financial risk if not managed correctly. We are listing some of the most common licensing challenges we come across.
The way to audit Primavera P6 is to use Oracle LMS audit scripts to measure how you use Primavera and a questionnaire to capture indirect usage. If you need support on this, reach out to us.
Three Common Primavera Licensing Challenges
1. Application users – Not counting correctly
Primavera P6 is licensed per user; individual users can access the Primavera application. You need to license every user behind a generic username.
If you share usernames, all authorized users must be licensed for Primavera. If you haven’t end-dated users in Primavera and no longer require access, they must also be covered by a license.
2. Indirect Access – Not counting users in multiplex env.
Primavera is often integrated into other applications. It may be an interface sending data between Primavera P6 and a third-party application such as SAP. Oracle’s position is the users at SAP – receiving data from P6 – must also be licensed. You can find this in the Oracle Primavera licensing manual. Below is the licensing text:
“Developers and/or users (I) who are not already licensed for the Primavera P6 Enterprise Project Portfolio Management program and (ii) who access (including through Access Points) applications must be licensed for the Primavera P6 Enterprise Project Portfolio Management Web Services program. “Access Points” includes, but is not limited to, third party, Oracle or custom versions of interfaces, APIs, web services, and database links.”
3. Assigning users to Primavera modules without a license
As with all Oracle software, there are no serial keys. P6 administrators often mistakenly assign users to access to Primavera applications because they lack a license. By reviewing the database where you store the P6 administrative user information, you can map each user to each Primavera application license and establish a license position.
Your Primavera allows you to use other Oracle software as part of the P6 license, called a restricted-use license.
- WebLogic Server Standard Edition: only allowed to run in WebLogic Server Standard Edition instance. No other web applications may be deployed in this WebLogic Server Standard Edition instance. Restricted to only WebLogic Server Standard Edition features, not the WebLogic Server Enterprise Edition features or WebLogic Suite features. This does NOT include the use of clustering, coherence or EJBs. For example, if a customer wishes to cluster their Primavera P6 Enterprise Project Portfolio Management instance, that would trigger a full-use license of WebLogic Server Enterprise Edition (or WebLogic Suite for Oracle Applications).
- WebCenter Content: only valid for workspaces or folders built from Primavera P6 Enterprise Project Portfolio Management. Only valid for repositories that store Primavera P6 Enterprise Project Portfolio Management documents, artifacts and work products. Creating repositories, folders, workspaces, etc., manually outside Primavera applications will trigger full use. Only licensed Primavera application users can access the repository. For example, creating a new departmental workspace or folder would trigger a full-use license.
- Web Center: only for portals built using Primavera portlets. Not valid for adding non-Primavera portals, workspaces, etc. For example, a user who creates additional organizational or departmental portals would trigger a full-use license of Web Center. Additionally, attempts to modify Primavera portals would likewise trigger a full-use license.
- Oracle Analytics Publisher (formerly Business Intelligence Publisher): valid for users to schedule/process/run reports within the Primavera application. Any users who need to customize or create new reports will need a full-use license of Oracle Analytics Publisher (or Oracle Analytics Publisher for Oracle Applications). There is no minimum named user requirement for Oracle Analytics Publisher (formerly Business Intelligence Publisher) for Primavera applications.
- Oracle’s Java Platform Standard Edition (Java SE) is only used in running Primavera P6 Enterprise Project Portfolio Management.
How Redress Compliance Can Help With Primavera Licensing
Primavera Licensing Assessment
Our Primavera Licensing Assessment service provides comprehensive analysis and optimization recommendations for your Primavera installations, enabling you to ensure compliance with licensing agreements, reduce unnecessary costs and optimize support resources. Our service includes:
Licensing Deployment Analysis
- Analysis of your Primavera installation and licensing deployment
- Identification of any license usage issues or discrepancies
- Comparison of your licensing deployment with your contractual obligations
- Review of your licensing inventory, including any historical licensing usage
- Analysis of your Primavera licensing contracts and agreements
- Identification of any licensing restrictions or limitations
- Comparison of your licensing entitlements with your actual usage
- Review of any potential risks or issues related to licensing compliance
- Identification of any non-compliance issues or gaps in licensing entitlements
- Recommendations for remediation of any compliance issues or gaps
- Assistance with license reallocation and redistribution, if needed
- Implementation of licensing changes to ensure compliance with contractual obligations
Advisory on Licensing Optimization and Support Reduction
- Review of your current licensing usage and entitlements
- Recommendations for optimization of licensing usage to reduce costs
- Identification of potential opportunities for reducing support costs
- Guidance on implementing licensing and support optimizations
Our Primavera Licensing Assessment service is designed to clearly understand your licensing obligations and entitlements, identify areas of risk and non-compliance, and offer recommendations for optimization and cost reduction.
With our expert guidance, you can ensure compliance with your licensing agreements, optimize your licensing usage, and reduce unnecessary costs. Contact Redress Compliance today.