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Part of our Microsoft services practice. Independent buyer side advisory across the full Microsoft estate.
Microsoft EA renewal advisory boardroom
Advisory / Microsoft EA Renewal

Microsoft EA Renewal Service

We run the full twelve month sequence from inventory to signature. Independent. Buyer side. No LSP relationship to protect.

Schedule a Call → Download the Microsoft EA Playbook
22 to 30%Average reduction
200+Renewals annually
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500+ Enterprise Clients Industry Recognized $2B+ Under Advisory 11 Vendor Practices 100% Buyer Side Independent
When we help

Three moments we step in

Scenario 01
EA renewal window opens
The renewal date is twelve to eighteen months out. The publisher quote has not landed yet. Inventory, BATNA, and benchmark work has the full runway available.
Scenario 02
True up review
The annual true up is approaching and growth has been uncontrolled. Exposure needs containing before the submission and before it compounds into the renewal.
Scenario 03
MCA E migration
Microsoft is pushing the move from EA to MCA E. The commercial implications, term loss, and price exposure need modeling before any acceptance.
How we help

Four phase buyer side procedure

Phase 01
Inventory
M365 utilization analysis, Azure consumption baseline, true up history, and the EA contract clause map. 12 to 9 months out.
Phase 02
BATNA
Google Workspace pilot scoping, alternative cloud modeling, and standalone product alternatives. 9 to 6 months out.
Phase 03
Commercial paper
Peer benchmarks, the eight clause redline library, commercial counter proposal, and escalation paper. 6 to 3 months out.
Phase 04
Negotiation
Active negotiation with the Microsoft account team, regional escalation when needed, and signature support. 3 to 0 months out.
Deliverables

What you get at close

01
M365 SKU mix model
Segmented user population across E1, E3, E5, F1, F3 with the right SKU mapped to each operational profile.
02
Azure commit decision tree
MACC versus Reserved Instances and Savings Plans, with quantified discount comparisons for the customer workloads.
03
Copilot deployment template
Active power user population, usage telemetry framework, and the contractual scale down right.
04
Eight clause redline document
Pre prepared redline language for the eight clauses worth fighting for at every Microsoft renewal.
05
Peer benchmark dossier
Anonymized comparable customer data on discount norms by industry, geography, and scale.
06
Final settlement summary
Closing document with the negotiated outcome line by line versus the publisher's opening, attributed to specific moves.
Outcome

What changes after we engage

22 to 30%
Average reduction
vs publisher opening
200+
Renewals
annually
12 mo
Standard
engagement
3 to 5%
Uplift cap
achievable
100%
Buyer side
independent
Engagement model

Two ways to engage

Pick the option that matches your posture. Fixed Fee for a single EA renewal cycle. Vendor Shield for continuous always on Microsoft renewal preparation across the multi year horizon.

Option A

Fixed Fee Engagement

Scope
Single EA renewal from inventory through signature. Fixed scope from day one.
Timeline
Twelve months typical. Compressed scopes available at six and three months out.
Pricing
Fixed fee. Quoted on EA size and complexity.
Best for
EA renewal date six to eighteen months out. Procurement and CIO sponsorship in place.
Schedule a Call →
Option B

Vendor Shield

Scope
Continuous renewal preparation. Inventory baseline, M365 quarterly review, Azure monthly shaping, standing buyer side counsel.
Timeline
12 to 24 month subscription. Renews annually.
Pricing
Annual subscription. Quoted on EA size.
Best for
Estates with co terminus agreements or rolling renewals across the multi year horizon.
Vendor Shield detail →
“
Microsoft framed the renewal as a referendum on E5 and Copilot enterprise wide. Redress reframed it as a SKU mix decision and a Copilot population decision. We saved nine million dollars and kept contractual scale down rights. Independence is what made the difference.
Group Chief Information Officer
Global financial services group
Buyer side advisory boardroom

Your next EA renewal is an opportunity

Renewal twelve months out. True up approaching. MCA E migration on the desk. We start where you are.

Schedule a Call → Download the Playbook

Buyer side intelligence, monthly

One letter a month. Negotiation moves, audit signals, and price book shifts.