SAP S/4HANA Licensing Tool

Calculate Your S/4HANA FUE
Licensing Requirements

Enter your user counts to calculate your Full User Equivalent (FUE) requirements and get estimated annual licensing costs across deployment models.

4
User Types
1:5:30
FUE Ratio
15+
Minimum FUEs

FUE User Types & Ratios

SAP S/4HANA Cloud uses Full User Equivalents (FUE) instead of traditional named user licences. Each user type consumes a different fraction of an FUE.
User Type FUE Weight Users per 1 FUE
Advanced Use
Full access: finance, procurement, manufacturing, supply chain. Power users, department heads, CFOs.
 1.0 1 user = 1 FUE
Core Use
Module-specific access: routine transactions, data entry, operational roles. Clerks, coordinators, supervisors.
 0.2 5 users = 1 FUE
Self-Service Use
Light access: time entry, expense reports, leave requests, approvals. General employees, field workers.
 0.033 30 users = 1 FUE
Developer Access
Technical access: ABAP development, system configuration, BASIS administration. IT team members.
 0.5 2 users = 1 FUE

Your User Counts

Enter the number of users in each category. The calculator will compute your total FUE requirement.
Full system access, power users, managers, finance leads
Weight: 1.0 FUE each 0.0 FUE
Module-specific access, operational roles, clerks, coordinators
Weight: 0.2 FUE each 0.0 FUE
Light access: timesheets, expenses, leave, approvals
Weight: 0.033 FUE each 0.0 FUE
ABAP, BASIS, technical consultants, system configurators
Weight: 0.5 FUE each 0.0 FUE
Public Cloud Edition
Multi-tenant SaaS, standardised, lower cost per FUE. Min 15 FUEs.
Private Cloud / RISE
Single-tenant, customisable, bundled services. Min 40 FUEs.
Longer terms typically unlock better per-FUE pricing

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Your S/4HANA FUE Licensing Report

FUE Calculation Breakdown

Advanced Users
Core Users
Self-Service Users
Developer Users
Total FUE Required
FUE Composition
Advanced
Core
Self-Service
Developer

Estimated Annual Licensing Cost

Negotiated / Low
Market Average
List / High

SAP S/4HANA Cloud Pricing Reference

MetricPublic CloudPrivate Cloud / RISE
List Price per FUE/Year
 $3,200 - $4,800 $4,400 - $7,200
Negotiated Price per FUE/Year
 $1,800 - $3,200 $2,800 - $5,000
Minimum FUEs
 15 FUEs 40 FUEs
Typical Contract Term
 3 - 5 years 3 - 5 years
Annual Escalator (Standard)
 3.3% support increase 3 - 5% built into terms

Optimisation Recommendations

1
Audit before you negotiate. Run SAP's STAR (S/4HANA Trusted Authorization Review) to map current users to FUE categories based on actual usage, not assumed roles. Most organisations overclassify users into Advanced when Core would suffice.
2
Push self-service aggressively. At 30 users per FUE, every employee you move from Core (5:1) to Self-Service (30:1) saves 0.167 FUE. Across hundreds of users, this adds up to significant savings.
3
Negotiate volume tier breakpoints. SAP offers unpublished discount tiers at certain FUE thresholds. If you are close to a breakpoint, buying slightly more FUEs can actually reduce your total cost. Ask SAP for the full tier schedule.
4
Cap your annual escalators. Standard SAP contracts include 3.3% annual support increases. Negotiate a hard cap or CPI-linked escalator. Over a 5-year term, uncapped escalators add 15-20% to total cost.
5
Negotiate conversion credits. If migrating from ECC, your existing on-premise licence investment should translate into credits toward your S/4HANA Cloud subscription. Do not let SAP treat this as a new sale.
6
Get independent benchmarks. SAP does not publish standard pricing. Without comparable deal data from similar-sized organisations, you have no way to know if your quote is competitive. Independent advisors with 500+ SAP deal benchmarks can identify 20-40% savings.

Recommended Reading

SAP S/4HANA Licensing Overview
Complete guide to S/4HANA licensing models, user types, FUE calculations, and key differences from ECC.
S/4HANA Cloud Licensing: A CFO and CIO Guide
Strategic cost considerations, FUE weightings, deployment options, and budgeting for cloud ERP.
FUE Licensing: User Classifications & Optimisation
Deep dive into Advanced, Core, Self-Service, and Developer classifications with optimisation strategies.
RISE with SAP FUE Calculation for Negotiation
How to convert existing users to FUE, pricing tier examples, and contract negotiation tips.
Named Users vs. Full User Equivalents
Side-by-side comparison of legacy named user licensing and the new FUE model with migration guidance.
SAP ECC End of Support Readiness Assessment
Free interactive tool: answer 8 questions to discover your migration path and risk exposure before 2027.
📄 Download SAP White Papers 📚 Browse the Knowledge Hub 📖 SAP Licensing Guide

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