SAP Indirect Access Licensing Tool

Calculate Your SAP Digital Access
Licensing Cost Exposure

Enter your annual document volumes across SAP's 9 document types to estimate your licensing costs, including DAAP discount scenarios and annual maintenance.

9
Document Types
0.2x - 1.0x
Weightings
50-90%
Typical Discounts

The 9 Digital Access Document Types

SAP charges for indirect access based on documents created in SAP by external (non-SAP) systems. Each type has specific counting rules and weightings.
Document TypeWeightCounting Rule
1. Sales Documents
Sales orders, quotations, inquiries, contracts from CRM, e-commerce, EDI
 1.0 Per document created
2. Invoice / Billing Documents
Customer invoices, vendor invoices, credit memos from billing systems
 1.0 Per document created
3. Purchase Documents
Purchase orders, RFQs, purchase contracts from procurement systems
 1.0 Per line item
4. Service & Maintenance Orders
Service requests, maintenance orders, confirmations from field service tools
 1.0 Per document created
5. Production / Manufacturing
Production orders, process orders from MES/manufacturing systems
 1.0 Per document created
6. Quality Documents
Quality inspection lots, results recording from QMS systems
 1.0 Per document created
7. Material / Goods Movements
Goods receipts, issues, transfers from WMS, IoT sensors, logistics systems
 0.2 Per line item (5 = 1 doc)
8. Financial Documents
Journal entries, postings, GL line items from financial systems
 0.2 Per line item (5 = 1 doc)
9. Time Management
Time entries, attendance records from HR/time tracking systems
 1.0 Per document created
Important: Material/Goods Movements and Financial Documents carry a 0.2 weighting, meaning 5 line items equal 1 weighted document. This reflects their typically high volumes (e.g., IoT sensors posting thousands of inventory movements). All other document types count 1:1.

Your Annual Document Volumes

Enter the estimated number of documents/line items created in SAP by external (non-SAP) systems each year. Only count documents created by indirect access, not by direct SAP users.
Sales Documents
CRM, e-commerce, EDI orders · Weight: 1.0
0
Invoice / Billing Documents
Billing, invoicing systems · Weight: 1.0
0
Purchase Documents
Procurement, Ariba, Coupa (line items) · Weight: 1.0
0
Service & Maintenance Orders
Field service, CMMS, service portals · Weight: 1.0
0
Production / Manufacturing
MES, shop floor, production planning · Weight: 1.0
0
Quality Documents
QMS, quality inspection systems · Weight: 1.0
0
Material / Goods Movements
WMS, IoT, logistics (line items) · Weight: 0.2
0
Financial Documents
GL postings, journal entries (line items) · Weight: 0.2
0
Time Management
HR, time tracking, attendance systems · Weight: 1.0
0
Total Weighted Documents
0
On-premise = perpetual licence + maintenance. Cloud = subscription.
Factor in business growth and new integrations over next 3 years.

Your Digital Access Report Is Ready

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Your SAP Digital Access Cost Report

Document Volume Breakdown

Document Type
Raw Volume
Weight
Weighted
Total Weighted Documents / Year
Document Composition

Estimated Annual Licensing Cost

Negotiated / Low
Market Average
List / High
Annual Maintenance (22%)
Recurring annual cost on top of the one-time licence fee

3-Year Cost Projection (With Growth)

YearWeighted DocsEstimated Cost (Market Avg)Cumulative

DAAP Discount Scenarios (If Available)

SAP's Digital Access Adoption Program (DAAP) offers steep one-time discounts for customers transitioning to the document-based model. While formally ended, SAP often still offers comparable terms during major negotiations.

Option A: 115% Coverage
Licence 115% of current usage (15% growth buffer). You only pay for the 15% growth portion. Effective discount: ~85%.
Option B: 90% Discount
Licence 100% of current usage at a flat 90% discount off list price. Pay only 10% of the list cost.

Optimisation Recommendations

1
Run SAP's Digital Access Estimation Tool first. Before negotiating, use SAP's free evaluation service (DAES) to get an accurate baseline of your 9 document types. Do not accept SAP's numbers without validation. Over-counting is common, especially for follow-on documents that should not be charged separately.
2
Watch for double-counting. If an external system creates a sales order, and SAP then generates a delivery and invoice from it, only the original sales order should count. Ensure your analysis excludes SAP-generated follow-on documents.
3
Optimise your 0.2-weighted documents. Material Movements and Financial Documents carry a 0.2 weighting. If you can consolidate multiple line items into fewer postings (e.g., batch goods receipts instead of individual ones), you reduce your weighted count significantly.
4
Negotiate overage protection. Include a clause that any overage documents are charged at the same discounted rate (not list price). Also negotiate a 10% buffer threshold before any true-up is required.
5
Consider flat-fee unlimited access. If your volumes exceed 1 million documents per year or are unpredictable, an unlimited flat-fee licence (typically ~10% of your SAP licence value) may cap your exposure and eliminate forecasting risk entirely.
6
Get independent benchmarks. SAP does not publish standard pricing, and DAAP terms vary by account. Without comparable deal data, you cannot verify if your quote is competitive. Independent advisors with hundreds of SAP deal benchmarks can typically identify 30-60% savings on Digital Access.

Recommended Reading

SAP Digital Access: The Complete Guide
Comprehensive guide covering all 9 document types, counting rules, pricing models, DAAP, and negotiation strategies.
The 9 Document Types Explained
Deep dive into each document category with real-world scenarios, counting nuances, and cost impact analysis.
SAP Digital Access Licensing Overview
Foundation guide to SAP indirect access, document-based licensing, and how it differs from traditional named user models.
Costs Associated with SAP Digital Access
Pricing tiers, DAAP discount options, maintenance fees, and hidden cost drivers every CIO should know.
What You're Really Paying For
Real-world cost scenarios for retail, manufacturing, and services companies across all 9 document types.
Digital Access in S/4HANA
How Digital Access works in S/4HANA and RISE with SAP, including flat-fee options and contract negotiation tips.
📄 Download SAP White Papers 📚 Browse the Knowledge Hub 📖 SAP Licensing Guide

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