Oracle WebCenter Licensing
- Support and maintenance fees are additional.
- Licensed by Named User Plus (NUP) or Processor.
- Processor licenses are calculated using Oracle’s core factor table.
- User minimums apply for NUP licensing.
- Available for cloud and hybrid environments with BYOL options.
How Exactly is Oracle WebCenter Licensed?
Licensing Models: Oracle WebCenter can be licensed using two primary models: Named User Plus (NUP) and Processor-based licensing.
- Named User Plus (NUP) Licensing: This model licenses based on the number of users accessing the Oracle WebCenter products. Each user, human, or device that accesses the software must have a license. User minimums apply depending on the specific WebCenter product and the environment in which it is deployed. NUP is often used in environments where the number of users is predictable and manageable.
- Processor-Based Licensing: In this model, licenses are based on the number of processors on the servers where Oracle WebCenter is installed and running. The number of required licenses is determined using Oracle’s core factor table, which accounts for the type of processor used. This model suits environments with high user counts or where the software is deployed on multiple processors.
Processor-Based Licensing Calculation: To calculate the number of processors required for licensing:
- Identify the number of cores in each processor.
- Apply the core factor from Oracle’s core factor table.
- Multiply the cores by the core factor to determine the number of processor licenses needed.
Named User Plus Licensing:
- Minimums: Typically, 25 Named User Plus licenses per processor for WebCenter products are required.
- Scenarios: NUP licensing is ideal for smaller environments with a limited and identifiable user base, such as internal corporate portals or content management systems where access is controlled.
Cloud and Hybrid Environments:
- Cloud Licensing: Oracle WebCenter can be licensed using the same models in cloud environments. For example, if using Oracle Cloud Infrastructure (OCI), AWS, or Azure, customers can opt for the BYOL (Bring Your Own License) model. This allows them to use existing licenses, whether NUP or processor-based, in the cloud.
- Hybrid Deployments: For hybrid environments where WebCenter is deployed on-premises and in the cloud, licensing must cover both environments. Depending on how the product is used in each environment, this often involves a combination of processor and NUP licensing.
Oracle WebCenter Components
List of Components:
- Oracle WebCenter Content: A comprehensive content management system that allows organizations to capture, store, manage, and distribute content across various channels. It is designed to manage enterprise documents, images, and rich media files.
- Oracle WebCenter Portal: This component enables the creation of dynamic intranet portals, extranets, and composite applications. It integrates information, processes, and people into a unified web-based interface.
- Oracle WebCenter Sites: A web experience management tool that allows businesses to create, manage, and deliver personalized digital experiences to their customers across multiple channels. It’s particularly useful for managing large-scale websites and online marketing campaigns.
- Oracle WebCenter Imaging manages and processes scanned documents and electronic images. It integrates with other Oracle applications to streamline business processes such as invoice processing and document archiving.
- Oracle WebCenter Capture: This component captures paper documents and transforms them into digital files. It supports high-volume scanning operations and is often used with WebCenter Imaging for document management workflows.
Functionality of Each Component:
- Oracle WebCenter Content Acts as the central repository for all digital assets in an organization. It provides secure content access, version control, and workflow management tools. It integrates seamlessly with other enterprise systems to ensure content is accessible where and when needed.
- Oracle WebCenter Portal offers robust tools for building customizable, user-friendly portals. These portals can integrate content, applications, and social networking tools to enhance collaboration and streamline business processes within the organization.
- Oracle WebCenter Sites: Supports creating and managing web content across multiple sites and channels. It allows marketing teams to deliver targeted content and optimize the user experience based on data-driven insights.
- Oracle WebCenter Imaging lets users capture, store, and retrieve digital images and documents. It’s often used in back-office processes like accounts payable or human resources, where managing large volumes of paper documents is necessary.
- Oracle WebCenter Capture: Facilitates the digital capture of documents, making them available for electronic processing and archiving. It integrates with imaging and content management systems to provide a complete solution for managing physical and electronic records.
Oracle WebCenter License Metrics
User-Based Licensing:
- Named User Plus (NUP) Licensing: In Oracle WebCenter, the Named User Plus (NUP) licensing model is designed for environments where the number of users accessing the software is controlled and predictable. Each user who accesses the WebCenter products must be licensed, and this model also covers devices that access the software indirectly.
- User Minimums: A minimum number of NUP licenses per processor is required for WebCenter products. Typically, this is 25. This ensures a baseline licensing cost is maintained even in environments with fewer users.
Processor-Based Licensing:
- Processor Licensing Guide: Processor-based licensing for Oracle WebCenter is determined by the number of processors installed and running on the software. The calculation involves counting each processor’s cores and applying the core factor from Oracle’s core factor table. This model is often used in larger deployments with many users or where it is difficult to count the exact number of users.
- Comparison Between User-Based and Processor-Based Licensing:
- User-Based Licensing: Best suited for smaller environments with a well-defined number of users, such as internal portals or document management systems with limited access.
- Processor-based licensing is ideal for large-scale deployments with many users or where user numbers fluctuate significantly, making NUP licensing impractical.
Oracle WebCenter Products on the Price List
Oracle WebCenter Content:
- Role in Enterprise Content Management: Oracle WebCenter Content is the cornerstone of Oracle’s enterprise content management strategy. It allows organizations to manage digital content throughout its lifecycle, from creation and storage to distribution and archiving.
- Licensing Options and Cost per License: WebCenter Content is typically licensed by NUP or processor. The cost varies depending on the specific licensing model and the scale of deployment. Processor licenses are calculated based on the number of cores and the Oracle core factor, while NUP licenses are based on the number of users, with minimum requirements per processor.
Oracle WebCenter Portal:
- Role in Building Intranet Portals and Composite Applications: Oracle WebCenter Portal enables organizations to create customizable portals that integrate content, applications, and social networking tools. It’s used to build intranet portals, extranets, and other web-based applications that consolidate various services into a single interface.
- Licensing Options and Cost per License: Like WebCenter Content, WebCenter Portal can be licensed per NUP or processor. The pricing reflects the need for scalability in environments where the portal will serve many users.
Oracle WebCenter Sites:
- Role in Web Experience Management: Oracle WebCenter Sites is focused on creating, managing, and delivering digital experiences across various channels. It’s particularly useful for managing large websites and online marketing campaigns.
- Licensing Options and Cost per License: WebCenter Sites licensing is available per NUP and processor. The choice between these models depends on the expected number of users and the deployment scale.
Oracle WebCenter Imaging:
- Role in Document Imaging and Management: Oracle WebCenter Imaging captures, stores, and retrieves digital images of documents. It’s commonly integrated with back-office systems like accounts payable to streamline document-intensive processes.
- Licensing Options and Cost per License: Licensing for WebCenter Imaging is also available under NUP and processor models. The cost will depend on the deployment scale and the processing power required to handle document imaging workflows.
Oracle WebCenter Capture:
- Role in Capturing and Processing Paper and Electronic Documents: WebCenter Capture facilitates digitizing paper documents and their integration into digital workflows. It supports high-volume scanning and is typically used in conjunction with WebCenter Imaging.
- Licensing Options and Cost per License: Licensing for WebCenter Capture follows the same models as other WebCenter products, with NUP and processor-based licensing options. The choice depends on whether the deployment is centralized or distributed and the volume of processed documents.
Oracle WebCenter License Costs
| Product Name | Named User Plus Software Update License & Support ($) | Processor License ($) | Software Update License & Support ($) |
|---|---|---|---|
| WebCenter Suite Plus | 4,000 | 200,000 | 44,000 |
| WebCenter Portal | 2,500 | 125,000 | 27,500 |
| WebCenter Content | 3,450 | 172,500 | 37,950 |
| WebCenter Sites | 2,000 | 100,000 | 22,000 |
| WebCenter Sites Satellite Server | 500 | 25,000 | 5,500 |
| WebCenter Universal Content Management | 2,300 | 115,000 | 25,300 |
| WebCenter Imaging | 1,840 | 92,000 | 20,240 |
| WebCenter Forms Recognition | 2,000 | 100,000 | 22,000 |
| WebCenter Enterprise Capture | 1,200 | 60,000 | 13,200 |
| WebCenter Capture Enterprise Standard Edition | 600 | 30,000 | 6,600 |
| WebCenter Real-Time Collaboration | 100 | 20,000 | 4,400 |
Please note that all prices are in USD.
Pricing and Licensing
Oracle offers pricing and licensing options to accommodate different business needs. Pricing can be based on a “Named User Plus Software Update License & Support” or a “Processor License” model.
A named user plus model is ideal for companies with a known user base. In contrast, a processor license model suits businesses that cannot count users and have internet-based applications.
For example, if a company wants to license a server with WebCenter Content and has 50 Named User Plus, the cost would be $172,500: 50 (Named User Plus) * $3,450 (Cost per Named User Plus).
The total cost of licensing a server with four Intel cores would be 2 (Oracle Processor Licenses) * $172,500 (Cost per Processor License) = $345,000. The number of Oracle Processor Licenses required is 0.5 (Oracle licensing calculation for Intel) * 4 (Number of cores).
Frequently Asked Questions
What are the main licensing models for Oracle WebCenter?
Oracle WebCenter can be licensed through Named User Plus (NUP) or Processor-based licensing, depending on the deployment size and user count.
How do I calculate processor-based licenses for Oracle WebCenter?
Processor-based licenses are calculated using Oracle’s core factor table. You multiply the number of physical cores by the core factor to determine the required licenses.
What is the minimum user count for Named User Plus licensing?
The minimum user count varies depending on the WebCenter component and Oracle’s licensing policies. Typically, a minimum number of users must be licensed per processor.
Can I use my existing Oracle WebCenter licenses in the cloud?
Yes, depending on your license agreement, Oracle allows you to Bring Your Own License (BYOL) to cloud environments, including Oracle Cloud, AWS, and Azure.
Are there different licensing costs for WebCenter components?
Yes, each WebCenter component, such as WebCenter Content, Portal, and Sites, has its licensing costs, which can be calculated per user or processor.
What are the licenses for restricted use in Oracle WebCenter?
Restricted-use licenses, which differ from full-use licenses, limit the deployment or usage of WebCenter components to specific functions or environments.
Can I mix Named User Plus and Processor licensing in the same environment?
Mixing licensing models in the same environment is generally not recommended, as it complicates compliance and cost tracking.
How are additional costs, like support fees, calculated?
Support fees are typically calculated as a percentage of the total license cost and are charged annually. Other costs might include maintenance and additional modules.
What happens if I exceed the licensed number of users or processors?
Exceeding licensed numbers can result in non-compliance, leading to potential penalties or the need to purchase additional licenses during an audit.
Is it possible to negotiate discounts on Oracle WebCenter licenses?
Oracle often provides volume discounts, especially for large deployments or multi-year agreements. Bundling WebCenter with other Oracle products can also provide leverage.
What are some common compliance risks with Oracle WebCenter licensing?
Common risks include exceeding licensed user counts, deploying components in unlicensed environments, and misunderstanding the terms of restricted-use licenses.
How does licensing work in hybrid cloud and on-premises environments?
In hybrid setups, you must ensure that all environments are properly licensed, whether on-premises or in the cloud. This often requires a mix of traditional and BYOL licenses.
Are there specific licenses for high availability or clustering in WebCenter?
Yes, deploying WebCenter in high availability or clustered environments may require additional licenses, which should be factored into your initial license agreement.
What should I do if I’m unsure about my licensing compliance?
If unsure, it’s best to conduct a self-audit or engage with an Oracle licensing expert to review your current deployment and ensure you meet all licensing requirements.
Can I upgrade my Oracle WebCenter licenses if my needs grow?
Yes, Oracle offers options to upgrade licenses as your deployment scales, whether adding more users or transitioning from NUP to Processor-based licensing.
