Answer 8 questions to estimate how much you spend maintaining unused SAP licences and get a personalised recovery plan.
30-40%
Average Unused Licences
22%
Annual Maintenance on Shelfware
$200K+
Typical Annual Waste
Your ProgressQuestion 1 of 8
Question 1 of 8
📦
How many distinct SAP products or modules do you have on your licence agreement?
Include all named products: ECC, BW, CRM, SRM, GRC, Solution Manager, BOBJ, Ariba, SuccessFactors, Concur, and any add-on modules. Each has a separate maintenance line item.
1 to 5 products
6 to 15 products
16 to 30 products
More than 30 products
Question 2 of 8
👥
How many total SAP named user licences do you own?
Include all types: Professional, Limited Professional, Developer, Test, Employee Self-Service. Total licensed count, not active users.
Under 500 licences
500 to 2,000 licences
2,000 to 10,000 licences
More than 10,000 licences
Question 3 of 8
🔒
What percentage of your SAP named users have logged in within the last 90 days?
Users who have not logged in are still consuming licence entitlements. Every inactive user costs you 22% maintenance annually on their licence value.
Over 90% have logged in recently
70% to 90% have logged in recently
50% to 70% have logged in recently
Under 50%, or I do not know
Question 4 of 8
💻
Do you have SAP modules or products that were purchased but never fully deployed?
Common shelfware includes: SAP CRM (replaced by Salesforce), SRM (replaced by Ariba), GRC, BOBJ, Portal, and various industry solutions bought during sales cycles but never implemented.
No, every product we own is actively deployed and used
One or two products may not be fully deployed
Several products are not deployed or barely used
Multiple products were never deployed or have been replaced
Question 5 of 8
🔁
Have you replaced any SAP modules with third-party or cloud alternatives?
Common replacements: SAP CRM with Salesforce, SAP HR with Workday/SuccessFactors cloud, SAP BW with Snowflake/Databricks, SAP Ariba with Coupa. The original SAP licences often remain on maintenance.
No, we use SAP for all functions we originally licensed
One or two SAP functions replaced with alternatives
Several SAP modules replaced but licences still on maintenance
Significant SAP functions replaced, original licences not reviewed
Question 6 of 8
📈
When did you last conduct a licence-to-usage reconciliation?
Without regular reconciliation, licence estates grow through acquisitions, project purchases, and sales-driven bundling. Most organisations have never done a thorough mapping.
Within the last 12 months
1 to 3 years ago
More than 3 years ago
We have never done a formal reconciliation
Question 7 of 8
🏡
Has your organisation gone through M&A activity, divestitures, or restructuring in the past 5 years?
M&A creates duplicate licences, orphaned entitlements, and overlapping products. Divestitures may have transferred users but left the licences and maintenance obligation behind.
No, stable organisation structure
Minor restructuring but SAP licences reviewed
M&A or divestiture occurred, licences partially reviewed
Significant M&A activity, SAP licences never reconciled
Question 8 of 8
📅
When is your next SAP renewal or contract milestone?
Renewals and contract milestones are the only practical time to remove products from maintenance or negotiate shelfware credits. Missing this window means another year of wasted spend.
Within the next 6 months
6 to 12 months away
12 to 24 months away
More than 24 months away, or I do not know
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