SAP digital access advisory service.

A six to eight week digital access advisory engagement that validates the SAP document count, sizes the adoption credit and lands a defensible renewal position before the seller proposal arrives.

Digital access shows up at renewal as a single line on the order form.

Behind that line sits a count, a weighting, an adoption credit and a band that almost no buyer fully validates before signing.

Our digital access advisory engagement is the workstream that closes that gap before the seller proposal arrives.

When we help

Renewal inside the next six months

We run the engagement to land at week minus twelve before renewal.

Earlier is fine. Later is workable up to week minus eight before the renewal date.

Indirect license history on the estate

• Prior named user indirect license footprint to convert.
• Major automation programme creating new document volume.
• Connected non SAP commerce, procurement or service systems.
• Earlier SAP audit that flagged indirect usage on the estate.

How we help

Connected system inventory

We map every non SAP system that creates documents inside S/4HANA or ECC.

Each connector is tagged with the expected document type and expected volume.

Measurement validation

• Test client run first, never against production.
• Reconciliation to operational counts in the source systems.
• Variance tagging with explanation for any unexpected spike.
• Final run only after the count is signed off internally.

Adoption credit sizing

We model the adoption credit against the historical indirect license footprint.

Output is a credit range that the buyer presents to the seller, not the other way round.

Deliverables

Executive brief

A single page brief sized for the CIO and CFO.

Top line count, recommended band, credit size, risk register and the recommendation.

Negotiation pack

• Document count by type with weighting and confidence.
• Adoption credit sizing with deal benchmarks attached.
• Band proposal with growth scenario coverage.
• Order form clause posture and redline language.

Digital access without validated counts is a seller proposal. Digital access with validated counts is a buyer position.

Outcome

Typical savings band

Customers in our last twelve digital access engagements landed savings between 18 and 41 percent of the initial seller proposal.

Wins are higher where the adoption credit was previously under sized or omitted.

Side effects worth naming

• ITAM gains a documented connected system inventory.
• Finance has a defensible renewal forecast across the term.
• Sourcing carries a written ask with executive sign off in hand.

Engagement model

Option one, fixed fee

Six to eight week sprint, fixed fee, scoped to the size of the SAP estate.

Single statement of work, no contingency, no commission tied to savings.

Option two, Vendor Shield subscription

Twelve to twenty four month always on advisory subscription covering digital access alongside RISE, S/4HANA and audit defense across the wider vendor estate.

The right shape where SAP renewals stack with Oracle, Microsoft or Workday on the two year horizon.

What to do next

1. Confirm renewal date and engagement start week.
2. Send the kickoff letter to the SAP account team in writing.
3. Select engagement option, fixed fee or Vendor Shield subscription.
4. Brief ITAM, sourcing, finance and SAP architect on the joint plan.
5. Walk into renewal with the count, the credit and the band already approved.

Frequently asked questions

Is the engagement only for renewals?

Most time to renewal. We also run mid term digital access reviews where a major automation programme is changing the document flow.

What size of SAP estate is right for the engagement?

We work with SAP estates that have prior or expected indirect usage above 250 thousand documents per year. Below that the fixed fee model rarely pays back.

Do you take commission on savings?

No. We are 100 percent buyer side and take no fees from SAP or any other vendor in any form.

How do you handle measurement risk?

We always run the measurement in a test client before any production submission, reconcile against operational data, and document variance with explanation.