Interactive Tool — Power Platform Licensing

Power Platform Licensing Calculator 2026Model your Power Apps, Power Automate, Power BI, and Power Pages licensing costs. Compare per-user vs per-app models and find the optimal licensing mix.

Enter your user counts, usage patterns, and product selections below. The calculator updates in real time and provides optimisation recommendations based on your specific scenario. All pricing reflects 2026 list rates — EA-negotiated pricing may be 15–40% lower.

Microsoft Advisory Services › Microsoft Knowledge Hub › Power Platform Licensing Calculator
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Power Apps
Canvas apps, model-driven apps, portals
$0
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Per User: unlimited apps. Per App: access to 1 specific app. Premium: includes Copilot Studio, AI Builder, managed environments.
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Power Automate
Cloud flows, desktop flows, process mining
$0
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Per User: unlimited cloud flows. Attended RPA: adds desktop flow (RPA) capability. Per Flow: 1 flow used by unlimited users. Premium: includes Copilot and process mining.
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Power BI
Pro, Premium Per User, Premium capacity
$0
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$10/user/month. Included in M365 E5. Required for sharing and collaboration.
$20/user/month. Pro + AI features, paginated reports, dataflows Gen2.
Microsoft Fabric capacity. F64+ allows unlimited read-only access without per-user licences for report consumers. Lower SKUs still require Pro licences for viewers.
M365 E5 users have Power BI Pro included?
Deduct Pro cost for E5 users
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Power Pages
External-facing portals and websites
$0
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$200/100 users/month for logged-in portal users.
$75/500 users/month for public page views.
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Add-Ons & Capacity
AI Builder, Dataverse storage, environments
$0
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$500/unit/month. Each unit provides AI Builder service credits for document processing, prediction, text recognition.
~$40/GB/month for database capacity, ~$2.40/GB/month for file capacity, ~$10/GB/month for log capacity. Calculator uses blended $40/GB for database (most common add-on).
Included with Premium plans. For standalone: approximately $6/user/month or included with Power Apps/Automate Premium.

Total Monthly Cost (List Price)

$0/mo
$0 /year
Power Apps
$0
Power Automate
$0
Power BI
$0
Power Pages
$0
Add-Ons
$0

Cost Distribution

Apps
0%
Automate
0%
Power BI
0%
Pages
0%
Blended Cost Per User
$0/mo

Need help optimising?

Redress Compliance provides independent Power Platform licensing assessments and EA negotiation support. We help enterprises right-size plans and negotiate 15–40% below list pricing.

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Pricing Assumptions & Methodology

All pricing reflects 2026 Microsoft list prices and may change without notice. EA-negotiated pricing typically provides 15–40% discounts depending on volume and commitment level. Power Apps and Power Automate “seeded” capabilities included in M365 E3/E5 (limited connectors, limited runs) are not modelled here — this calculator covers standalone/premium Power Platform licensing. Microsoft Fabric capacity (F SKUs) replaces the legacy Power BI Premium P SKUs. Actual costs will depend on your specific EA terms, CSP pricing, and any promotional offers. For a personalised assessment, book a consultation.

Related Guides

Playbook
Power Platform Licensing Strategy
Pillar Guide
Microsoft Licensing Guide 2026
Guide
EA Negotiation Strategies
Comparison
Copilot Licensing Differences
Comparison
M365 E3 vs E5 vs F3
Hub
Microsoft Knowledge Hub