Answer 8 questions to identify M365 licence savings opportunities across your E3, E5, F1/F3, and add-on mix.
$57
E5 Per User/Mo
8
Questions
3 min
To Complete
Question 1 of 8Microsoft 365 Advisory
Question 1 of 8
💼
What is your primary Microsoft 365 licence tier?
E5 is the most expensive tier at $57/user/month. Many organisations over-provision E5 to users who only need E3 capabilities.
Mostly E3 with selective E5 upgrades
Mix of E3 and E5 across the organisation
Mostly E5 across the organisation
E5 costs $21/user/month more than E3
All E5 — deployed organisation-wide
Question 2 of 8
👥
How many users have M365 licences?
Larger user counts mean larger optimisation opportunities. Even small per-user savings multiply significantly.
Under 500 users
500-2,000 users
2,000-10,000 users
10,000+ users
$1/user/month saving = $120K+ annually
Question 3 of 8
📱
Do you use F1/F3 (Frontline) licences for frontline or shift workers?
F1 costs $2.25/user/month vs $36 for E3. Frontline workers who only need mobile/web access should be on F-plans.
Yes — frontline workers on F1/F3 plans
Some — but many frontline users still on E3/E5
No — all users on E3/E5 regardless of role
Not sure — we have not assessed eligibility
Question 4 of 8
🔍
Have you analysed actual feature utilisation within your M365 licences?
Most organisations use less than 40% of E5 features. If users only use Exchange, Teams, and SharePoint, they likely only need E3.
Yes — detailed utilisation analysis completed
Partially — high-level usage data available
No — we assume users need what they have
No — we have no feature utilisation data
Question 5 of 8
🔓
Do you have standalone add-ons that overlap with E5 capabilities?
Common overlaps: standalone Defender, standalone Audio Conferencing, standalone Power BI Pro — all included in E5.
No overlaps — add-ons are complementary
Minor overlaps with a few standalone products
Likely overlaps but not assessed
Significant standalone products that may overlap
Question 6 of 8
🤖
Are you licensing or planning to license Microsoft Copilot?
Copilot requires E3/E5 as a base licence ($30/user/month additional). Targeted deployment is critical to manage costs.
Not yet — evaluating Copilot ROI first
Pilot — small group testing Copilot
Broad deployment planned
Already deployed broadly without ROI assessment
Question 7 of 8
📋
How do you manage licence assignments and departures?
Organisations without automated licence lifecycle management typically have 5-15% ghost licences assigned to departed employees.
Automated — HR/AD integration with auto-deprovisioning
Semi-automated — some manual processes remain
Manual — IT handles assignments on request
No process — licences rarely reclaimed
Ghost licences accumulate over time
Question 8 of 8
📅
When was the last time you right-sized your M365 licence allocation?
User roles change over time. A licence that was appropriate at deployment may no longer match actual needs.
Within the last 6 months
6-12 months ago
1-2 years ago
Never — original allocation still in place
Need Expert Microsoft Licensing Guidance?
Redress Compliance provides independent Microsoft licensing advisory services to enterprises worldwide. No vendor relationships. No conflicts of interest. Just results.