Why this assessment exists

The Workspace vs M365 decision is rarely a feature comparison — it's a five-year cost, capability, and integration commitment. Wrong decisions are 3–7% of annual IT spend for 5+ years and difficult to reverse without disruption.

This assessment forces a structured comparison across the dimensions that actually drive outcome. Built on 40+ productivity-suite strategic decisions.

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Question 1 of 8

How clearly is your user base segmented into collaboration vs power-user profiles?

Workspace and M365 have different strengths across user profiles. Segmentation drives licensing and tool choice.

Question 2 of 8

Have you mapped feature parity for the apps your users depend on?

Excel power users, Teams, PowerBI, and SharePoint workflows often anchor decisions. Honest parity mapping is essential.

Question 3 of 8

Have you modelled Gemini (Duet AI) vs Microsoft Copilot per-user ROI?

Add-on AI licences are 20–30% of suite cost. ROI must be modelled per user segment, not estate-wide.

Question 4 of 8

Have you modelled end-to-end migration cost (data, training, integration, contingency)?

Migration cost typically equals 20–40% of year-1 licence spend. Wrong decision compounds if migration is under-scoped.

Question 5 of 8

Have admin, security, and compliance controls been compared for your regulatory posture?

eDiscovery, retention, DLP, and regulatory controls differ. Compliance-heavy industries often have a strong preference.

Question 6 of 8

How does each option fit with your existing identity architecture (Entra ID / Okta)?

Deep Entra ID integration tilts M365; Okta / federated tilt is more neutral. Identity fit drives operational cost.

Question 7 of 8

Have you modelled 5-year TCO including add-ons, AI, storage, and egress?

5-year TCO is the honest comparison. Year-1 list prices mislead; add-ons, AI, storage, and overages compound.

Question 8 of 8

Have you considered platform lock-in and strategic direction (5–10 year view)?

Productivity suite is a 5–10 year bet. Strategic direction, vendor innovation cadence, and ecosystem lock-in matter.

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What happens next

When you click View your results, we'll ask for your name, work email, and company. We only accept corporate email addresses — no Gmail, Outlook.com, or other free providers — because this report is written for enterprise buyers and we use the domain to tailor the recommendations. Your email is never sold, shared, or used for anything other than delivering your report and (if you opt in) related Google Cloud research.

Once you submit, you'll be redirected to a personalised report showing your overall score, risk band, the specific findings for each question where you scored 2 or higher, and the three most important actions to take before you sit down with Google Cloud.

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