Make renewals predictable. Make outcomes repeatable. A structured program to run every enterprise software renewal as a controlled event — not a reactive fire-drill.
A structured program to plan and run your enterprise software renewals and renegotiations as controlled events. Covers Oracle, Microsoft, Broadcom (VMware), SAP, IBM, Salesforce, ServiceNow, plus SaaS renewals, cloud commit renewals, and optimisation.
Vendors win when renewals start late. Deadlines get forced. Data is unclear. Pricing is framed on the vendor’s terms. Your team is negotiating from a position of weakness before the conversation even starts.
The Renewal Events Program resets the timeline and runs a repeatable process that protects budget, reduces risk, and ensures every renewal is an opportunity to optimise — not just a deadline to meet.
The process is the same regardless of vendor — ensuring consistent, repeatable outcomes across your entire estate.
Before any negotiation begins, we create a renewal calendar, rank vendors by spend, complexity, and risk, and classify each renewal event so effort and cost are predictable.
We align CIO, Procurement, SAM, Finance, and FinOps teams. Clear approval points agreed before any negotiation starts.
Light-touch monthly reviews of the full pipeline. No unnecessary meetings.
Deep sessions only during active events. We respect your team’s time.
Cloud renewals often hide cost in commits, rate cards, and support terms. We make cloud commercial governance part of every relevant event.
| Deliverable | Detail |
|---|---|
| Commit Downside Risk Analysis | Forecast model showing actual consumption vs. committed spend. Identifies risk of unused commit and options to restructure. |
| Optimisation Levers | Rightsizing, waste removal, reservations, savings plans, and architectural recommendations that reduce baseline before negotiation. |
| Rate Card & Discount Review | Benchmarking of your cloud discount structure against comparable enterprise deals. Identifies gaps and improvement targets. |
| Spend Guardrails | Controls for marketplace spend, support plans, and re-growth prevention that protect the deal outcome over the full term. |
Every renewal event includes a data-driven benchmarking pack that shows exactly where your pricing sits relative to market, quantifies the gap, and identifies the specific levers to close it.
Illustrative example only. Actual dashboards are tailored to each vendor and client. Data is anonymised and benchmarked against 500+ comparable enterprise deals.
| Deliverable | Description |
|---|---|
| Renewal Calendar & Roadmap | 12–18 month pipeline view with vendors ranked by spend, complexity, and risk. Shared with all stakeholders. |
| Baseline Pack | Facts you can defend: contract inventory, usage snapshot, spend baseline, compliance flags, and renewal exposure for each event. |
| Negotiation Strategy Pack | Targets, walk-away points, concession plan, offer structure, term redlines, and fallback positions. |
| Offer Comparison Pack | Normalised economics that make vendor proposals directly comparable. Rate card validation and packaging risk checks. |
| Signature Memo | Executive-ready document that records the outcome, trade-offs, risks accepted, and approval rationale. |
| Post-Deal Controls | Guardrails to prevent cost creep, renewal controls for the next cycle, and governance framework for ongoing compliance. |
A light baseline covers calendar, governance, and readiness. Each renewal event is a fixed fee based on complexity. Pay only for what you need.
Includes a defined number of renewal events per quarter. Additional events priced at an agreed rate. The most predictable model for large, multi-vendor estates.
We can review your upcoming renewal calendar and identify the first 2–3 events where a controlled approach will create immediate leverage.