Answer 7 questions to identify redundant, overlapping, and underutilised software across your portfolio.
10-25%
Rationalisation Savings
7
Questions
3 min
To Complete
Question 1 of 7Portfolio Advisory
Question 1 of 7
📦
How many software applications does your organisation use?
Most enterprises use 100-300+ applications. Higher counts correlate with more redundancy and overlap.
Under 50 — well-managed portfolio
50-100 applications
100-200 applications
200+ or unknown count
Question 2 of 7
🔄
Do you have multiple tools that serve the same function?
Common overlaps: 2+ project management tools, 2+ CRM systems, 2+ communication platforms, 2+ analytics tools.
No known overlap — recently rationalised
Minor overlap — 1-2 areas
Moderate overlap — multiple areas
Significant overlap or never assessed
Question 3 of 7
📊
Do you track active usage across all software subscriptions?
Without usage tracking, shelfware accumulates silently. Industry data: 20-30% of software licences are unused.
Usage tracked for all applications
Major applications tracked
Limited tracking — major gaps
No usage tracking
Question 4 of 7
💰
Do departments purchase software independently?
Decentralised purchasing is the #1 cause of overlap. Marketing buys one tool, sales buys another for the same purpose.
All software purchases centralised through IT/procurement
Most centralised — some departmental exceptions
Mixed — significant departmental purchasing
Highly decentralised — departments buy freely
Question 5 of 7
☁️
How many SaaS subscriptions do you have?
SaaS sprawl is a growing cost driver. Easy sign-up and credit card purchases create unmanaged subscription growth.
Under 20 SaaS subscriptions — all tracked
20-50 SaaS subscriptions
50-100 SaaS subscriptions
100+ or unknown count
Question 6 of 7
👥
When employees leave, are their SaaS and software licences reclaimed?
Without lifecycle management, licences for departed employees continue incurring costs.
Automated deprovisioning across all platforms
Mostly handled — IT deactivates within a week
Manual and delayed — many ghost licences
No reclamation process
Question 7 of 7
📋
When was your last software rationalisation exercise?
Portfolios grow organically. Without periodic rationalisation, redundancy and waste accumulate.
Within the last 12 months
1-2 years ago
3+ years ago
Never conducted rationalisation
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