Answer 8 questions to evaluate your readiness for your upcoming Microsoft Enterprise Agreement renewal and identify negotiation opportunities.
$1.2M
Avg. EA Spend
8
Questions
3 min
To Complete
Question 1 of 8Microsoft EA Advisory
Question 1 of 8
📅
When does your current Microsoft Enterprise Agreement expire?
Renewal timing affects negotiation leverage. Starting 12+ months early gives the best outcomes.
More than 12 months away
6-12 months away
3-6 months away
Preparation time is limited
Less than 3 months or already in negotiation
Question 2 of 8
📊
Do you have accurate data on your current Microsoft licence utilisation?
Knowing exactly what you use vs. what you are licensed for is the foundation of any EA negotiation.
Yes — full utilisation data across all products
Mostly — M365 tracked but on-premises gaps
Partially — only high-level seat counts
No — we have no reliable utilisation data
Question 3 of 8
💰
Have you benchmarked your current EA pricing against market rates?
Without benchmarking, you cannot know if your pricing is competitive. Microsoft pricing varies significantly between customers.
Yes — independent benchmark completed
Partially — compared with peer organisations
No — relying on Microsoft-provided comparisons
No benchmarking done at all
Question 4 of 8
☁️
What is your cloud migration status (Azure, M365, Copilot)?
Your cloud adoption trajectory significantly affects EA renewal terms and pricing leverage.
Fully cloud — M365 E5 and Azure dominant
Hybrid — mix of cloud and on-premises
Early cloud — mostly on-premises today
Uncertain — no clear cloud strategy defined
Question 5 of 8
📦
Do you have shelfware — Microsoft licences you pay for but do not use?
Shelfware is extremely common in EA renewals. Identifying and eliminating unused licences is the fastest cost reduction.
No — all licences actively used
Some — minor shelfware in specific products
Likely — we know some products are underused
Significant — many products underutilised or unused
Question 6 of 8
📜
Have you reviewed your EA terms and conditions for unfavourable clauses?
EA contracts contain terms on true-ups, price locks, audit rights, and termination that significantly affect total cost.
Yes — legal and procurement review completed
Partially — key commercial terms reviewed
No — we signed the standard Microsoft EA
No — and we have never reviewed the terms
Question 7 of 8
🛡️
Do you have competitive alternatives to Microsoft for key workloads?
Credible alternatives (Google Workspace, AWS, open source) give you negotiation leverage. Microsoft prices more aggressively when competition exists.
Yes — active multi-vendor strategy in place
Some — evaluating alternatives for specific workloads
Minimal — mostly Microsoft-dependent
None — 100% Microsoft, no alternatives considered
Question 8 of 8
🤝
Have you engaged independent advisory support for the renewal?
Microsoft Account Teams are skilled negotiators. Independent advisors ensure you get market-competitive terms.
Yes — independent advisor actively engaged
Evaluating — talking to advisory firms
No — negotiating directly with Microsoft
No — and relying on our LAR/reseller for advice
Resellers are incentivised to increase spend
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