Top 8 AI-Based Email Management Tools of 2024

In an era where email continues to be a primary communication channel for individuals and businesses alike, managing an overflowing inbox can be daunting.

Fortunately, advancements in artificial intelligence (AI) have led to developing sophisticated tools designed to streamline email management and analysis.

This article highlights the top 8 AI-based email management and analysis tools for 2024, providing insights into their unique capabilities, advantages, disadvantages, and whom they are best suited for.

Whether seeking to declutter your inbox, enhance your email marketing campaigns, or improve team collaboration, this list offers a solution tailored to various needs and preferences.

Top 8 AI-Based Email Management Tools of 2024

Top 8 AI-Based Email Management Tools of 2024

1. SaneBox

  • Capabilities: Uses AI to sort emails based on your past behavior, offering features like SaneBlackHole for blocking unwanted emails and providing a digest summary of non-urgent emails.
  • Pros: Intelligent email sorting, daily email activity reports, and customizable folders.
  • Cons: It may require some setup to tailor sorting preferences.
  • Best For Individuals and businesses looking for an automated way to manage inbox clutter​​.

2. SalesHandy

  • Capabilities: Focused on email outreach and analytics, it offers hyper-personalized email campaigns and follow-ups.
  • Pros: Offers email variation testing and scalable outreach.
  • Cons: Mainly designed for sales teams and may not suit all business types.
  • Best For: Sales teams, digital marketers, and startups​​.

3. EmailTree

  • Capabilities: Streamlines email communication and automates repetitive tasks with AI-driven categorization and response drafting.
  • Pros: Extracts relevant information from emails and integrates it into business workflows.
  • Cons: The learning curve is too long to fully leverage its automation capabilities.
  • Best For Businesses seeking to enhance efficiency in email communication​​.

4. SmartWriter

  • Capabilities: Crafts personalized cold emails and sales documents by analyzing publicly available data.
  • Pros: Improves response rates with tailored messages.
  • Cons: Focuses on outreach, which might not fulfill all email management needs.
  • Best For Businesses aiming to scale personalized outreach efforts​​.

5. OpenPaas

  • Capabilities: An open-source platform for enterprise collaboration, including AI-assisted email sorting.
  • Pros: Highly customizable and integrates collaboration tools.
  • Cons: Being open-source, it may require technical expertise to customize.
  • Best For: Organizations looking for a customizable email management solution with collaboration features​​.

6. Phrasee

  • Capabilities: Generates optimized email subject lines, push notifications, and social ads using AI.
  • Pros: Uses deep learning to maximize open and click-through rates.
  • Cons: Not a traditional inbox management tool, it focuses on marketing content.
  • Best For Marketers focusing on email engagement and conversion​​.

7. Boomerang for Gmail

  • Capabilities: Offers features like email scheduling, reminders, follow-ups, and AI-powered writing assistance.
  • Pros: Integrated with Gmail, intuitive use.
  • Cons: Limited to Gmail users.
  • Best For Gmail users needing scheduling and writing assistance​​.

8. Optimail

  • Capabilities: An AI-driven email marketing tool that learns from campaign results to optimize strategy.
  • Pros: Automated optimization of email marketing campaigns.
  • Cons: Mainly suitable for marketing campaigns rather than individual inbox management.
  • Best For Businesses focusing on automated and optimized email marketing​​.

For AI email automation tools, highlighting tools like, which offers interactive workflow builders for emails, SMS, push, webhooks, and Sendinblue, combine email marketing with SMS messages for comprehensive marketing automation.

These tools are tailored to enhance customer engagement through personalized and timely communication strategies​​.

Each tool offers unique features to optimize email management and marketing efforts using AI technology, catering to various needs, from inbox decluttering to enhancing email marketing campaigns.

Whether you’re seeking to improve personal productivity or boost your business’s email marketing efficiency, there’s a solution on this list that can meet your needs.

Don’t miss to read our top 10 AI CRM Tools guide.


  • Fredrik Filipsson

    Fredrik Filipsson brings two decades of Oracle license management experience, including a nine-year tenure at Oracle and 11 years in Oracle license consulting. His expertise extends across leading IT corporations like IBM, enriching his profile with a broad spectrum of software and cloud projects. Filipsson's proficiency encompasses IBM, SAP, Microsoft, and Salesforce platforms, alongside significant involvement in Microsoft Copilot and AI initiatives, enhancing organizational efficiency.