microsoft copilot

The Business Case for Microsoft Copilot vs. Non-Copilot

The business case for Microsoft Copilot

Explore the transformative impact of Microsoft Copilot in the legal industry with our in-depth analysis comparing two law firms, each with 1000 employees. This article delves into:

  • The efficiency gains from using Copilot in Microsoft Outlook, Teams, and Excel.
  • Quantitative analysis of time and cost savings.
  • The compelling argument for AI adoption in modern businesses.

Microsoft Copilot Business Case


Key Assumptions:

  • Number of Employees: 1,000 in each firm.
  • Working Hours: 8 hours per day, Monday to Friday.
  • Hourly Cost: $300 per employee.

Areas of Efficiency Gains with Copilot:

  1. Email Management in Outlook:
    • Without Copilot: Average time spent managing emails – 2 hours/day.
    • With Copilot: Estimated reduction in email management time – 50%.
    • Time Saved per Employee: 1 hour/day.
  2. Meeting Efficiency in Teams:
    • Without Copilot: The average time spent in meetings and post-meeting summaries is 2 hours/day.
    • With Copilot: Estimated reduction in meeting time (including summarization) – 30%.
    • Time Saved per Employee: 36 minutes/day.
  3. Data Analysis in Excel:
    • Without Copilot: Average time spent on data analysis – 1 hour/day.
    • With Copilot: Estimated reduction in data analysis time – 40%.
    • Time Saved per Employee: 24 minutes/day.

Calculating Time and Cost Savings:

Time and Cost Savings  for copilot business case
  • Time Savings per Employee per Day with Copilot: 2 hours.
  • Total Time Savings per Day for the Firm: 2,000 hours (2 hours × 1,000 employees).
  • Total Working Days in a Month: ~22 days (average).
  • Monthly Time Savings for the Firm: 44,000 hours (2,000 hours/day × 22 days).
  • Cost Savings per Month: $13,200,000 (44,000 hours × $300/hour).

Comparison with a Non-Copilot Firm:

  • The firm using Copilot saves around 44,000 hours monthly, equating to $13.2 million in cost savings.
  • A non-Copilot firm, in contrast, incurs these additional hours and costs, assuming similar operational patterns.

The Argument for AI Adoption in Business

The Argument for AI Adoption in Business

The Risks of Not Adopting AI:

  1. Reduced Competitiveness: Firms not adopting AI like Microsoft Copilot may lag in efficiency, leading to higher operational costs and reduced competitiveness.
  2. Inefficiency in Workflow: Without AI, firms spend more time on routine tasks, reducing the time available for strategic, high-value work.
  3. Slower Decision-Making: AI accelerates data processing and decision-making, a crucial factor in the fast-paced legal environment.
  4. Missed Opportunities in Innovation: AI adoption is often linked to innovative practices and staying ahead in technology trends.


Implementing AI tools like Microsoft Copilot can significantly enhance productivity and reduce operational costs in law firms.

The case study illustrates substantial time and cost savings, underlining the importance of AI adoption in maintaining competitiveness and operational efficiency in the modern business landscape.

Don’t be left behind.

Are you looking to develop a strategic approach for leveraging Microsoft Copilot in your organization, along with a comprehensive training plan?

Contact Redress Compliance today. Our experts are ready to guide you through implementing and maximizing the benefits of Microsoft Copilot in your business operations.


  • Fredrik Filipsson

    Fredrik Filipsson brings two decades of Oracle license management experience, including a nine-year tenure at Oracle and 11 years in Oracle license consulting. His expertise extends across leading IT corporations like IBM, enriching his profile with a broad spectrum of software and cloud projects. Filipsson's proficiency encompasses IBM, SAP, Microsoft, and Salesforce platforms, alongside significant involvement in Microsoft Copilot and AI initiatives, improving organizational efficiency.

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