Microsoft Open License – What You Should Know


Microsoft Open License – What You Should Know

Microsoft Open License

  • Program: Volume licensing for small to mid-sized organizations.
  • Initial Purchase: Minimum of five licenses.
  • Licensing: Perpetual, meaning they never expire.
  • Benefits: Flexibility, cost savings, easy management.
  • Software Assurance: Optional add-on for additional benefits.
  • Management: Licenses are managed through the Volume Licensing Service Center (VLSC).

Microsoft Open License

Microsoft Open License

The Microsoft Open License program is a volume licensing plan for businesses with 5 to 499 personal computers.

The program provides a simple, flexible, affordable solution for organizations to manage their Microsoft software licenses.

Unlike traditional retail licensing, Microsoft Open License allows businesses to consolidate their product licenses into a single agreement, making tracking their software assets easier.

This program is part of Microsoft’s broader Volume Licensing offerings, which also include the Open Value and Enterprise Agreement programs.

Differentiating Microsoft Open License from Other Microsoft Licensing Programs

While all Microsoft Volume Licensing programs are designed to help businesses manage their software licenses more effectively, there are key differences between them:

  1. Open License: This program is ideal for small—to medium-sized organizations wanting to purchase at least five software licenses. It offers a pay-as-you-go model, allowing businesses to add additional licenses anytime during the two-year agreement term.
  2. Open Value: This program includes all the benefits of an Open License, plus Software Assurance – a comprehensive maintenance offering with access to the latest software updates, training, and support.
  3. Enterprise Agreement: This program is designed for large organizations with 500 or more personal computers. It offers the best pricing, flexibility, and management control across all Microsoft technologies.

Benefits of Microsoft Open License

Benefits of Microsoft Open License

The Microsoft Open License program offers several advantages for organizations:

  1. Flexibility: The program allows businesses to buy the licenses they need when needed rather than making a large upfront purchase.
  2. Cost-Effectiveness: By consolidating licenses into a single agreement, businesses can reduce administrative overhead and potentially lower their software costs.
  3. Simplicity: The program simplifies license management through the Microsoft Volume Licensing Service Center (VLSC), an online portal where businesses can view and manage all their Microsoft licenses.
  4. Access to Latest Technologies: If businesses opt for Software Assurance with Open Value, they get access to the latest Microsoft software updates, ensuring they always have the most current and secure versions of Microsoft products.

How Microsoft Open License Works

How Microsoft Open License Works

The Microsoft Open License program operates straightforwardly and transparently, making it easy for organizations to manage their software licenses.

Here’s a step-by-step guide on how it works:

  1. Initial Purchase: The organization purchases five or more licenses through the Open License program, which sets up the Open License agreement.
  2. License Management: The organization manages its licenses through the Microsoft Volume Licensing Service Center (VLSC), an online portal that provides a centralized platform for managing all Microsoft licenses.
  3. Additional Purchases: The organization can buy additional licenses after the initial purchase.
  4. 4. License Reassignment: Licenses can be reassigned to different devices within the same organization. This flexibility allows businesses to adapt to changing needs and circumstances.
  5. End of Agreement: At the end of the two-year agreement term, the organization can renew the agreement or let it expire. If the deal is not renewed, the organization retains the rights to use the software licenses purchased under the agreement.

The Microsoft Open License program is designed to be simple and flexible, making it easy for organizations to manage their software licenses.

By understanding how this program works, businesses can maximize their Microsoft software investments and ensure compliance with their licensing agreements.

FAQ on Microsoft Open License Program

What is the Microsoft Open License Program?

The Microsoft Open License Program is a volume licensing program for small—to mid-sized organizations. It provides a simple and flexible way to purchase software licenses.

Who can benefit from the Microsoft Open License Program?

Small to mid-sized organizations looking for a cost-effective way to license Microsoft products can benefit from this program.

How does the Open License Program work?

Organizations purchase licenses through Microsoft partners. The program requires a minimum initial purchase of five licenses, and additional licenses can be added as needed.

What products are available through the Open License Program?

The program makes a wide range of Microsoft products, including Windows, Office, and server software, available.

How long is the Open License valid?

Licenses acquired through the Microsoft Open License Program are perpetual, meaning they never expire.

Can software assurance be added to Open Licenses?

Yes, organizations can add Software Assurance to Open Licenses for benefits like upgrades, deployment planning, and training.

What is Software Assurance?

Software Assurance is a comprehensive program that includes benefits such as new version rights, deployment planning, training, and support.

How do organizations track their licenses?

Organizations can track their licenses through the Microsoft Volume Licensing Service Center (VLSC).

What are the benefits of the Open License Program?

Benefits include flexibility, cost savings, ease of management, and the ability to purchase as needed.

Can licenses be transferred between organizations?

Licenses obtained through the Open License Program can be transferred between affiliated organizations, subject to Microsoft’s transfer policies.

What is the initial purchase requirement for the Open License Program?

The initial purchase requirement is a minimum of five licenses.

Can educational institutions use the Open License Program?

Yes, Microsoft offers specific Open License programs tailored for educational institutions.

How do I renew my Open License?

Since the licenses are perpetual, there is no need for renewal. However, Software Assurance can be renewed.

What is the difference between Open License and Open Value?

Open License offers perpetual licenses, while Open Value offers both perpetual and subscription licenses with additional benefits.

Microsoft License Consulting

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  • Fredrik Filipsson

    Fredrik Filipsson brings two decades of Oracle license management experience, including a nine-year tenure at Oracle and 11 years in Oracle license consulting. His expertise extends across leading IT corporations like IBM, enriching his profile with a broad spectrum of software and cloud projects. Filipsson's proficiency encompasses IBM, SAP, Microsoft, and Salesforce platforms, alongside significant involvement in Microsoft Copilot and AI initiatives, improving organizational efficiency.

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