Microsoft 365 Business Standard: A Guide for Businesses


Microsoft 365 Business Standard: A Guide for Businesses

Microsoft 365 Business Standard is:

  • A subscription-based service for businesses.
  • Includes Office apps like Word, Excel, and PowerPoint.
  • Offers email and calendar through Outlook.
  • Provides 1 TB OneDrive cloud storage per user.
  • Features Microsoft Teams for communication and collaboration.
  • Tailored for small to medium-sized businesses.
  • Supports up to 300 users.

Introduction to Microsoft 365 Business Standard

Microsoft 365 Business Standard

Microsoft 365 Business Standard has become a cornerstone in the modern business environment.

This comprehensive suite is a collection of tools and a transformative force in how companies operate, communicate, and grow. Understanding its role and capabilities is essential for businesses of all sizes.

Here’s what it encompasses:

  • A Unified Solution: Combining various office applications and services for optimal productivity.
  • Tailored for Business Needs: Designed to meet the diverse requirements of modern business operations.
  • A Catalyst for Collaboration: Facilitating seamless communication and teamwork across various platforms.

Key Features of Microsoft 365 Business Standard

Key Features of Microsoft 365 Business Standard

Microsoft 365 Business Standard offers an array of features that cater to the dynamic needs of businesses today:

Office Apps: Outlook, Word, Excel, PowerPoint, OneNote, Access, and Publisher (PC only)

  • Outlook: A sophisticated email and calendar application for managing communications.
  • Word, Excel, and PowerPoint: The classic trio for document creation, data analysis, and presentations.
  • OneNote: A digital notebook for organizing and sharing notes.
  • Access and Publisher (PC only): Database management and publication design tools.

Communication and Collaboration: Microsoft Teams for chat, meetings, and calls

  • Microsoft Teams: A hub for teamwork, offering chat, meetings, calls, and collaboration all in one place.
  • Integrations: Seamless integration with other Office apps to enhance cooperation and productivity.

Cloud Storage: 1 TB OneDrive storage per user

  • OneDrive: Secure cloud storage for accessing and sharing files from any device, anywhere.

Email and Calendar: Business-class email with Outlook

  • Business-Class Email: A professional email service with advanced features and ample storage.
  • Shared Calendars: Facilitate scheduling and event planning across the organization.

Web and Mobile App Development: Power Apps and Power Automate for custom business apps and workflow automation

  • Power Apps: A platform for building custom business applications without the need for extensive coding knowledge.
  • Power Automate: Automate workflows and tasks, streamlining business processes for efficiency.

Microsoft 365 Business Standard in the Workspace

Microsoft 365 Business Standard in the Workspace

Enhancing Teamwork and Communication

Microsoft 365 Business Standard significantly uplifts how teams interact and collaborate. It facilitates:

  • Centralized Communication: With Microsoft Teams, all forms of communication – chats, calls, and meetings – are consolidated in one place, enhancing teamwork.
  • Shared Workspaces: Teams can co-author documents in real-time, ensuring everyone is on the same page, literally and figuratively.

Streamlining Business Operations with Integrated Tools

The suite streamlines various business processes:

  • Integrated Office Applications: Seamless integration between apps like Word, Excel, and PowerPoint streamlines workflows.
  • Automated Processes: Power Automate helps create automated workflows, reducing manual tasks and increasing efficiency.

Leveraging SharePoint for Information Sharing and Intranet Sites

SharePoint is a critical component:

  • Intranet Sites: Companies can create intranet sites on SharePoint for internal communication and resource sharing.
  • Document Management: It is a central document repository that organizes information management.

Best Practices for Microsoft 365 Business Standard Users

Best Practices for Microsoft 365 Business Standard Users

Maximizing Productivity with Integrated Apps

Users can maximize their productivity:

  • Consistent Use of Tools: Utilize the full range of Office apps for various tasks – from Excel for data analysis to PowerPoint for presentations.
  • Cloud-Based Access: Leverage OneDrive to access and share files from anywhere, ensuring work continuity.

Tips for Effective Collaboration Using Microsoft Teams

Microsoft Teams is pivotal for collaboration:

  • Regular Meetings and Check-ins: Use Teams to schedule and conduct regular meetings and check-ins.
  • Channels and Teams: Create specific channels for projects or departments to keep conversations organized.

Ensuring Data Security and Compliance

Security and compliance are paramount:

  • Data Policies: Set up and enforce data policies within Microsoft 365 to protect sensitive information.
  • Regular Reviews: Regularly review and update security settings and compliance policies to keep up with evolving threats.

In conclusion, Microsoft 365 Business Standard is more than just a set of tools; it’s a comprehensive ecosystem that enhances teamwork, streamlines operations, and safeguards data, making it an essential element in the modern workspace.

Adopting these best practices ensures businesses can fully leverage their potential for optimal productivity and collaboration.

Comparative Analysis

Comparative Analysis

Microsoft 365 Business Standard vs. Other Microsoft 365 Plans

Microsoft 365 Business Standard is tailored to meet the specific needs of small to medium-sized businesses (SMBs). When compared to other Microsoft 365 plans, it stands out due to:

  • Comprehensive App Suite: Business Standard includes the full suite of Office apps, unlike other plans offering a more limited selection.
  • Advanced Communication Tools: It integrates advanced features in Microsoft Teams, which may not be available in more basic plans.

Unique Advantages for SMBs

  • Balanced Offering: It provides a perfect blend of features at a cost-effective price point, making it ideal for SMBs.
  • Versatility: The plan is versatile enough to handle various business tasks, from email management to complex data analysis.


  1. What does Microsoft 365 Business Standard include?
    • It includes Office apps, 1 TB of OneDrive storage, business-class email, and advanced communication and collaboration tools.
  2. How many licenses do you get with Microsoft 365 Business Standard?
    • Each subscription typically covers one user license.
  3. What is the difference between Office 365 Business Basic and Standard?
    • Business Basic offers cloud-based services only, while Standard includes cloud services and desktop Office apps.
  4. What is the difference between Microsoft 365 and Business 365?
    • They are often interchangeable, but Microsoft 365 can include more comprehensive plans beyond business-focused offerings.
  5. Limitation of Microsoft 365 Business Standard?
    • It supports up to 300 users and may not include some advanced IT and security features available in higher-tier plans.
  6. Is there a one-time purchase for Microsoft Office?
    • Microsoft offers Office Home & Student as a one-time purchase, separate from the subscription-based Microsoft 365 plans.
  7. What is the difference between Office 365 Business Standard and Premium?
    • Premium includes additional security and device management features not found in the Standard plan.
  8. How many computers can you have on Office Business Standard?
    • Each license allows installation on 5 PCs or Macs, five tablets, and five smartphones.
  9. Different types of Office 365 business licenses?
    • Business Basic, Business Standard, and Business Premium are the primary types.
  10. New name for Office 365 Business Standard?
    • It was rebranded to Microsoft 365 Business Standard.
  11. What is the old name for Office 365 Business Standard?
    • Previously known as Office 365 Business Premium.
  12. Is Office 365 worth it for small business?
    • Yes, it offers essential tools for most small businesses at a cost-effective price.
  13. Can I share my Office 365 business subscription with my family?
    • Business subscriptions are intended for commercial use and are not designed for family sharing.
  14. Do I need to purchase Microsoft Office for a new laptop?
    • It depends on your needs; laptops often come with trial versions, but a purchase or subscription may be required for continued use.
  15. Why do I need Microsoft 365 business?
    • It provides a comprehensive suite of productivity tools essential for modern business operations.
  16. What are the disadvantages of using Microsoft 365?
    • It requires a continuous subscription, depends on an internet connection for full functionality, and may have privacy concerns for some users.
  17. How many emails can I have with Microsoft 365 Business Standard?
    • It offers a 50 GB mailbox and can send attachments up to 150 MB.

Microsoft 365 Business Standard is a versatile and comprehensive solution for SMBs. It offers a wide range of features that cater to various business needs while maintaining a balance of functionality and cost-effectiveness.


  • Fredrik Filipsson

    Fredrik Filipsson brings two decades of Oracle license management experience, including a nine-year tenure at Oracle and 11 years in Oracle license consulting. His expertise extends across leading IT corporations like IBM, enriching his profile with a broad spectrum of software and cloud projects. Filipsson's proficiency encompasses IBM, SAP, Microsoft, and Salesforce platforms, alongside significant involvement in Microsoft Copilot and AI initiatives, improving organizational efficiency.

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