Ensure Compliance in JD Edwards EnterpriseOne Licensing to Avoid Unexpected Fees
If your organization uses JD Edwards EnterpriseOne software, be sure you understand the intricacies of JD Edwards licensing to avoid compliance risks and costly penalties.
Oracle, the parent company of JD Edwards, has strict pricing models for the software, and non-compliance may result in unexpected fees.
To ensure compliance, it is crucial to understand how the software is structured, how custom programs and reports are licensed, and how indirect usage can occur.
This article will provide a comprehensive guide to these licensing complexities.
Mapping JD Edwards Programs to Price List Modules
JD Edwards EnterpriseOne software features several systems and applications to handle specific business needs. However, the similarity and integration of functions and features between systems can lead to compliance risks.
For instance, users may use a different application other than the one designed for their task, which can trigger the need for an additional license.
Organizations should inventory all the applications, forms, reports, and database tables used in their business processes to avoid such risks.
They can then understand to which systems these objects belong by understanding JD Edwards‘ naming conventions or extracting each object’s system code from the application’s Object Librarian table.
Organizations can then license all the modules and systems resulting from this process.
Licensing for JD Edwards Custom Programs and Reports
The true strength of JD Edwards’ applications is their flexibility and versatility, enabling users to customize components to suit their needs. However, custom programs and reports come with a licensing cost, which end-users may not consider.
Oracle maps customized objects to modules from its price list based on the tables they interact with or the business functions they rely on. Therefore, end-users should evaluate their licensing needs from this perspective and align their expectations with reality.
JD Edwards Indirect Usage Policy
Indirect usage can occur when a website, shop, or application is connected directly to the underlying database or when applications and third-party systems interact with JD Edwards at the application level.
Organizations must count all individuals at the front end of third-party systems to determine the required licenses.
The data transfer between a third-party system and JD Edwards can happen in real-time or batches. However, wording around not licensing front-end users in the second scenario does not apply to JD Edwards applications sold under Oracle contracts.
Organizations must license all front-end users of connected systems to ensure compliance and migrate from legacy contracts if they exceed the license grant.
Custom definitions for Application or Custom Suite users can be negotiated to cover specific IT architecture configurations.
Working with Third-Party Security Tools and JD Edwards Software
The security mechanism in JD Edwards EnterpriseOne is complex, requiring organizations to create security restrictions to ensure the right users are accessing the right content and enforcing data protection policies.
Third-party tools are available to make security easier to apply and administer, but they can cause licensing implications.
The security restrictions these tools add often don’t ensure the consumption of the correct number of licenses, so JD Edwards administrators must add additional security rules directly into EnterpriseOne or World for licensing purposes.
Organizations must handle these situations carefully and not forget about licensing when configuring their security rules.
Ensuring compliance in JD Edwards EnterpriseOne software licensing requires a thorough understanding of the pricing models and licensing complexities.
Organizations must inventory all the applications, forms, reports, and database tables used in their business processes to license all the modules and systems resulting from this process.
Custom programs and reports come with a licensing cost, and organizations must evaluate their licensing needs and align their expectations with reality.
Indirect usage can occur, and organizations must license all front-end users of connected systems. They must also be prepared to migrate from legacy contracts if they exceed the license grant.