A Guide on How to Buy Microsoft Volume Licensing

In IT procurement, understanding how to buy Microsoft volume licensing is crucial.

  • This article aims to provide a comprehensive guide on Microsoft Volume Licensing.
  • We will delve into the importance of Volume Licensing Agreements, the role of Microsoft License Advisor and Microsoft Resource Centre, and strategies for cost optimization.
  • The goal is to equip you with the knowledge needed to navigate the world of Microsoft Volume Licensing effectively.

Understanding Microsoft Volume Licensing

Microsoft Volume Licensing is a service provided by Microsoft for organizations that require multiple Microsoft product licenses but do not want to purchase each license individually. It is a cost-effective and flexible solution allowing businesses to purchase bulk licenses.

The Volume Licensing Agreement is a crucial aspect of this service. It is a contract between Microsoft and the organization outlining the terms and conditions of the volume licensing. Understanding this agreement is crucial as it sets the foundation for your licensing strategy.

How to Buy Microsoft Volume Licensing

Purchasing Microsoft Volume Licensing involves several steps and resources. The Microsoft License Advisor is a tool provided by Microsoft that helps organizations determine what kind of licenses they need and how many. It provides a tailored recommendation based on the organization’s specific needs.

The Microsoft Resource Centre is another valuable resource in the process. It provides comprehensive information and support to help organizations navigate the licensing process.

Optimizing Microsoft Volume Licensing

Once you have purchased your Microsoft Volume Licensing, the next step is optimization. This involves understanding the Volume License Product’s value and implementing cost optimization strategies.

The Volume License Product refers to the specific Microsoft products your organization has licensed through the Volume Licensing service. Understanding the value of these products can help you determine how to utilize them best to meet your organization’s needs.

Cost optimization strategies can involve a variety of tactics, such as consolidating licenses, leveraging unused licenses, or negotiating better terms in your Volume Licensing Agreement. The goal is to ensure you get the most value from your Microsoft Volume Licensing investment.

Top 5 Recommendations for Buying Microsoft Volume Licensing

When purchasing Microsoft Volume Licensing, consider the following best practices:

  1. Understand Your Needs: Before purchasing, understand your organization’s specific needs. This includes the number of users, the types of Microsoft products you use, and your budget.
  2. Leverage the Microsoft License Advisor: Use the Microsoft License Advisor to get a tailored recommendation for your organization. This tool can help you determine what kind of licenses you need and how many.
  3. Read the Volume Licensing Agreement Carefully: The Volume Licensing Agreement outlines the terms and conditions of your licensing. Make sure you understand these terms before purchasing.
  4. Consider the Long-Term: Consider your organization’s long-term needs when purchasing licenses. It might be more cost-effective to purchase a larger volume of licenses now if you anticipate your needs will grow in the future.
  5. Seek Expert Advice: If you’re unsure about any aspect of Microsoft Volume Licensing, consider seeking advice from a licensing expert or consultant.

Common mistakes to avoid:

  • Overbuying: Purchasing more licenses than you need can lead to unnecessary costs.
  • Underbuying: On the other hand, purchasing to few licenses can lead to non-compliance and penalties.
  • Not Reading the Agreement: Failing to read and understand the Volume Licensing Agreement can lead to misunderstandings and potential issues down the line.


In conclusion, purchasing Microsoft Volume Licensing is a strategic decision that requires careful consideration and planning. By understanding your needs, leveraging available resources, and following best practices, you can make a cost-effective purchase that meets your organization’s needs.

Whether a small business or a large enterprise, these strategies can help you get the most value from your Microsoft Volume Licensing investment.


  • Fredrik Filipsson

    Fredrik Filipsson possesses 20 years of experience in Oracle license management. Having worked at Oracle for 9 years, he gained an additional 11 years of expertise in Oracle license consulting projects. Fredrik has provided assistance to over 150 organizations worldwide, ranging in size and tackling various Oracle licensing challenges, including Licensing Assessments, Oracle audits, Oracle ULAs, and more.