A Deep Dive into Workday Module Time Tracking Features

What is Workday Module Time Tracking?

Workday Module: Time Tracking:

  • Part of the Workday software suite.
  • Enables employees to record work hours.
  • Facilitates accurate time and attendance tracking.
  • Integrates with payroll for precise compensation.
  • Offers real-time insights into employee work patterns.
  • Supports compliance with labor laws and regulations.
  • Streamlines approval workflows for managers.

Key Features of Workday Time Tracking

Time and Attendance:

In any organization, tracking employee hours is crucial, not just for payroll purposes but also for productivity analysis.

Workday’s Time and Attendance feature offers a robust platform that captures accurate work hours, ensuring employees are compensated fairly.

Beyond just logging hours, this feature provides insights into work patterns, helping organizations identify areas of improvement.

Mobile Check-in/out with Geofencing:

The modern workforce is increasingly mobile. Recognizing this trend, Workday introduces a mobile check-in/out feature enhanced with geofencing.

This ensures that employees can log their hours from any location, with the added assurance that the entries are geographically accurate.

Such a feature is invaluable for businesses with remote or on-field employees, ensuring accountability and transparency.

Real-time Calculations and Validations:

Manual calculations and validations are not only time-consuming but also prone to errors.

Workday eliminates these challenges by offering real-time calculations and validations.

This ensures that time entries are instantly verified for accuracy, reducing discrepancies and ensuring that employees’ work hours are captured correctly.

Time and Absence Compliance Rules:

Managing leaves, time-offs, and absences can be complex, especially when considering various policies, entitlements, and compliance requirements.

Workday’s Time and Absence Compliance Rules feature offers a comprehensive solution that automates and manages these aspects, ensuring that organizations remain compliant while providing employees with a clear view of their leave entitlements.

The Advantages of Mobile Self-Service in Time Tracking

Voice-activated Time-off Requests:

In an era of voice technology revolutionizing user interfaces, Workday’s voice-activated time-off requests offer a refreshing and intuitive approach.

Employees can use voice commands to request leaves, making the process seamless and user-friendly.

Full View of Schedules, Time Balances, and Pay:

Transparency is critical to employee satisfaction. Recognizing this, Workday offers a comprehensive mobile self-service feature that gives employees a holistic view of their schedules, accrued time balances, and pay details.

This empowers employees with information and fosters trust and transparency within the organization.

Understanding Global Labor Costs

In today’s interconnected world, businesses often span multiple regions, making it imperative to grasp labor costs across different geographies.

Workday’s time tracking module offers tools that cater to this very need.

Analyzing Global Labor Trends with Workday:

Labor trends can vary significantly from one region to another. Factors such as local regulations, cultural work norms, and economic conditions play a role.

With Workday, organizations can delve deep into these trends, drawing insights to inform strategic decisions, from hiring to compensation planning.

The Significance of Having a Unified View of Labor Costs:

Fragmented views can lead to inefficiencies and misinformed decisions. Workday offers a unified platform where labor costs from various regions are consolidated.

This holistic view ensures businesses can make data-driven decisions, optimize budgets, and allocate resources more effectively.

Top 5 Best Practices for Effective Time Tracking

  1. Consistency is Key: Ensure that all employees, irrespective of their role or location, follow a consistent method for logging their hours. This ensures uniformity in data and eases the process of analysis.
  2. Regular Audits: Review and audit time entries to ensure accuracy and compliance. This proactive approach can identify discrepancies early on.
  3. Training and Onboarding: Ensure all employees are adequately trained on the time tracking tool. A well-informed workforce will make fewer errors and utilize the system to its full potential.
  4. Leverage Technology: Use features like geofencing and real-time validations to enhance accuracy and efficiency in time tracking.
  5. Feedback Loop: Encourage employees to provide feedback on the time-tracking system. Their on-ground insights can lead to valuable improvements.


What is Geofencing, and How Does it Aid in Time Tracking?

Geofencing is a technology that uses GPS or RFID to create virtual boundaries. In the context of time tracking, it ensures that employees log their hours from the designated location, enhancing accuracy and accountability.

How Does Workday Ensure Compliance with Time and Absence Rules?

Workday’s time-tracking module is equipped with features that automate compliance. It considers various policies, entitlements, and regional regulations to ensure that all time and absence entries adhere to set rules.

What are the Benefits of Real-time Calculations and Validations in Time Tracking?

Real-time calculations ensure that all time entries are instantly verified for accuracy, reducing discrepancies. This ensures accurate payroll and reduces the administrative burden of rectifications.

How Does Mobile Self-Service Enhance the User Experience in Time Tracking?

Mobile self-service allows employees to log hours, request time-offs, and view their schedules. This flexibility enhances user experience, making time tracking more convenient and user-friendly.

Can Workday's Time Tracking Module be Integrated with Other HRM Systems?

Yes, Workday’s module is designed to be versatile and can seamlessly integrate with various HRM systems, ensuring that businesses have a cohesive ecosystem.


Workday’s time-tracking module is a beacon of innovation in Human Capital Management.

Its array of features, from geofencing to global labor cost analysis, offers businesses the tools they need to optimize workforce management, drive efficiency, and make informed decisions.

As the world of work continues to evolve, tools like these will be instrumental in shaping the future of how businesses operate and thrive.


  • Fredrik Filipsson

    Fredrik Filipsson possesses 20 years of experience in Oracle license management. Having worked at Oracle for 9 years, he gained an additional 11 years of expertise in Oracle license consulting projects. Fredrik has provided assistance to over 150 organizations worldwide, ranging in size and tackling various Oracle licensing challenges, including Licensing Assessments, Oracle audits, Oracle ULAs, and more.